Busy professionals and homeowners often find solace and guidance in creating task lists. However, it is equally important to consider having a “not-to-do” list. I enjoy reading the blog of Tim Ferris, author of The Four Hour Work Week. His book is somewhat controversial and he is as well. Regardless of how one views Ferris, I think that we can obtain relevant insights from what he has to say. For instance, the 80/20 Pareto principle that he advocates can be employed in analyzing the utility of many endeavors, both professionally and personally. “Not-to-do” lists are often more effective than to-do lists for upgrading performance. Ferris feels the reason is simple: what you don’t do determines what you can do.
Here are nine habits that Tim suggests we stop doing now. To understand his rationale for each you’ll have to read his post. Whether or not you agree with these views they should provide some good food for thought.
Don’t answer calls from unrecognized phone numbers. Let it go to voicemail.
Don’t e-mail first thing in the morning or last thing at night.
Don’t agree to meetings or calls with no clear agenda or end time.
Don’t permit people ramble. Redirect the conversation to stay on point.
Don’t check e-mail continuously – “batch them” and check at defined times during the day.
Don’t over-communicate with low-profit, high-maintenance customers (the 80/20 principle applies here).
Don’t work more to fix overwhelm – prioritize. If you don’t prioritize, everything seems urgent and important.
Don’t carry your mobile device 24/7.
Don’t expect work to fill a void that non-work relationships and activities should. Work is not all of life.
It’s important to focus on getting things done, but it’s only possible once we remove the constant static and distraction. Ferris suggests, and I agree, that if you have trouble deciding what to do, just focus on not doing. Different approach, same end result.
How Patience and Practice Lead Students to Success
When I was in high school, I learned how to drive a car with a manual transmission. We drove our ’85 Land Cruiser halfway up the biggest hill in town, put the truck in neutral, and set the emergency brake. Then it was my turn to drive.
I have a vivid memory of being completely overwhelmed by everything around me: How would I get both feet to work? How could I keep the car from rolling backward? What about the people in front of me? Behind me? I stalled out more times than I can count but, with practice, shifting that Land Cruiser became, well, automatic.
As adults, we all have automatic processes that we’ve created to keep ourselves organized. Whether it’s the bowl by the door for our keys, the charging station on the kitchen counter for our phones, or the special place on a dresser for a purse or wallet, we complete these automatic actions without thinking. We’ve dropped our keys in the bowl and charged our phones on the counter hundreds of times before—so how hard can it be for our children to learn to do it, too?
As it turns out, it’s very hard—just ask your seventh-grade son, whose dirty socks never land in the hamper, or your tenth-grade daughter, who can never seem to find her homework on the morning it’s due. In this high pressure, high intensity world, we expect children—particularly middle and high school students—to “get it” the same way we do. But learning these methods takes time and practice—though not as much as you may think.
The good news is that the beginning of the school year is a great time to start. A return to a consistent daily schedule provides incredible opportunities for you to work with your children to get them situated and to help them learn to develop automaticity. Here’s one method that really works.
I spent the first six years of my teaching career working at a boarding school. One winter evening, I got a call from the mother of a boy named Anthony, one of the eighth-graders on my dormitory. Anthony’s mom told me that he had called her again that evening to ask her to send him some more clothes—even though she was sure he had more than enough to get him through until at least April!
When I went to Anthony’s room to check for myself, I was stunned by what I found: all of his clothes—his clean clothes!—had been shoved under the bed. When he got back to the dormitory, I confronted him. As you can imagine, he was embarrassed and ashamed, meekly explaining that he wanted to put his clean clothes away, but he was so overwhelmed by trying to figure out where in the dresser they went that he just gave up!
So, I walked back down the hallway to my apartment, grabbed some yellow Post-Its, a Sharpie, and a roll of packing tape, and sat with Anthony for the next few minutes as we made signs for all his dresser drawers: “SOCKS.” “T-SHIRTS.” “SHORTS.” He chose which drawer corresponded with which article of clothing—remember, it had to make sense to him, not to me!—and by lights out, we had a system in place.
The labels meant that Anthony didn’t have to think about what went where—he just had to acknowledge the t-shirt or sweater, glance at the drawer, and file it away. And the magic of automaticity meant that, a few weeks later, he was so practiced at putting his clothes away in their respective drawers that he was able to remove the labels completely…and his clothes never ended up under the bed again.
The hardest part of helping our children get organized is realizing that what works for us may not work for them. But don’t despair: as psychologist Howard Gardner reminds us often, there are so many different ways to achieve the same goal. If signs with words don’t work, maybe pictures will. Or perhaps a traditional dresser, with those mysterious drawers and their mysterious contents, isn’t the answer. Whatever the system, trust, buy-in, and a little bit of practice can lead to a whole lot of success. But ultimately, what made Anthony’s system so successful is that, even though I suggested it, he was the one who built it. I put Anthony in the driver’s seat, gave him some tools and some encouragement, and let him take the wheel. Providing children the opportunities to chart their own courses is the best gift that caring adults can give—so welcome to a new school year, and let’s get to work!
Denise Caron-Quinn, the President at In Order to Succeed, wrote this article that was recently published on Forbes.com.
Office moves and renovations present many opportunities for a fresh start. Changing your office’s location or interior design arecatalysts for giving your entire company a makeover — and not just an aesthetic one. For starters, change is invigorating! With a fresh new look and a sharp, modern design, it’s hard for anyone working or visiting a beautiful and uncluttered space not to feel inspired and energized. Running a firm that specializes in managing relocations for individuals and companies, I know firsthand the potential advantages for businesses that operate “as if” they are moving (even if they don’t plan on vacating their current office). If you are an owner or manager of a company, you should consider targeting each of these seven areas — whether you are relocating or not.
Introduce New Innovations
Moving to a new location encourages companies to try out different methodologies and techniques to run their business. Relocations prompt evaluation of the way a workforce collaborates and communicates. I believe rethinking staff workspaces, conference and recreational areas and examining new ideas for working simpler and smarter should be a component of any companies’ ongoing practice. This requires that both management and staff evaluate ideas that break away from the status quo in order to try new solutions aimed at improving productivity, efficiency and use of space. For example, open floorplans, non-assigned seating and multipurpose workspaces are a departure from the traditional walled-in workspaces. One can also utilize adaptable furniture designs to improve workspace flexibility.
Declutter, Organize And Beautify
Offices eventually accumulate furniture, equipment and accessories that are damaged or no longer serving a purpose. And regardless of how well your cleaning crew cares for your space, furniture gets worn and stained. We often discard or recycle anything that’s damaged, mismatched or outdated when we move a client.I strongly believe that clearing office clutter and removing antiquated furnishings is a good investment that will give a fresh face to your company’s image. Supply closets, kitchens and break rooms are areas that typically become untidy. These spaces are used by your entire staff, so a team approach is needed in addition to assigning someone responsible for daily maintenance. For assistance, consider allocating funds toward a professional who has office organizing and redesign experience. The National Association of Productivity and Organizing Professionals (Full disclosure: I’m a member), as well as resources such as the American Society of Interior Designers andthe American Institute of Architects, can be utilized to find consultants experienced in reorganizing an existing space or designing your new one.
Evaluate Expenses And Build Energy Efficiency
Most of our clients take time to evaluate their financial outgoings as they prepare for a move. From utilities to office goods, they often will conduct a review of their suppliers to explore ways to save money. Energy costs represent a significant percentage of an enterprise’s monthly expenditures. With the green market constantly expanding and offering a range of more energy-efficient products, it’s smart to investigate and implement “green” upgrades to your office. Simple improvements such as a programmable thermostat, double-pane windows and automatic bathroom faucets may reduce your annual energy costs. Energy assessments should be routine practice for all companies and not just those on the move.
Enhance Employee Satisfaction
When evaluating your office, please take into account your staff who work there every day. Unpleasant surroundings and uncomfortable furnishings can be a real downer and deterrent. Enhancing your employees’ environment and comfort will likely result in a morale boost that can lead to more positive feelings toward their work and the company. Remember that their happiness directly affects the quality of their work as well as your profits.
Here are a few ways to enhance your employees’ environment:
Research shows that exposure to natural daylight can have positive effects on one’s mood, alertness and quality of sleep.Unfortunately, not every office space offers an unobstructed window view for each staff member. Installing skylights aren’t always an option, so keep windows regularly cleaned to maximize sunshine in and situate desks and workspaces within view of a window wherever possible. If an office has no windows, then the next best thing is indirect lighting. LED lighting and fluorescent lamps along ceilings, walls or floors can provide a hidden illumination source that can transmit light throughout the space. It’s less harsh than having the light shine directly on you, and it doesn’t reflect off of computer screens.
State-of-the-art office technologies are frequently a component of office renovations and relocations. With wireless devices and cloud-based programs, offices can drastically change their layouts and reduce space in areas that once contained hardware and wiring. Depending on your situation, you may find such areas can be converted for new purposes and you’ll be able to streamline traffic patterns to avoid time wasted traveling to places such as the printer.
A comfortable work area with quality furnishings lets staff know that your company cares about their well-being. Sitting on chairs that facilitate good posture and installing under-desk keyboard trays are measures that encourage proper body alignment and comfort. Some offices have taken their workspaces to the next level by introducing standing or movable desks. Standing desks are believed to provide impressive health benefits that include improved mood and energy. Most versions are adjustable, allowing the user to change the height of the desk and alternate between sitting and standing. If buying new desks isn’t feasible for your company, then consider a desktop adapter that will convert a traditional desk to a standing desk in minutes.
All in all, a newly improved work environment can promote increased productivity and enhanced efficiencies, along with a variety of other personal and professional benefits. So why not start managing your company with the same mindset that you would if you were relocating or remodeling your office?
To learn more about how to creating an organized office environment that enhances productivity and efficiency, please email or call us today!
For some, the arrival of summer brings with it a variety of reasons for remote work. Be it summer break for the kids or a flexible boss, working from home can be a wonderful experience for both employer and employee. However, it’s important to be fully prepared for the challenges you might face, such as having your documents e-filed or having all parts of your home organized for peace of mind. Just like working in an office, working from home has its upsides and its pitfalls.
A major problem is how to remain productive when there are so many distractions at home that can get in the way of your work. Stay on target with these five productivity tips that will help you stay focused and get the job done.
1. Have a Dedicated Office Space
Whether you have a room set aside to be your office or a section of a room dedicated to work, it’s important to have a place to “go to work.” Be sure to have all the office necessities there: a desk, a comfortable chair, computer and telephone, filing or storage solutions, office supplies, and adequate lighting. This room or space should put you in a work mindset, so when you go there you’re prepared mentally to do your job.
Your custom office space should appeal to your work ethic and mindset. While a TV is generally distracting, some people work better with background noise. You know yourself better than anyone – just be reasonable and practical about the setup.
In other words, don’t just pull out your laptop and work from your bed in your pajamas. That might put you in a state of mind to update Facebook or even drift off to sleep!
2. Set and Enforce Boundaries
When you’re working from home a major productivity-buster can be the people you live with. The child who wants your attention. The pet who wants to hop in your lap or go out for a walk. The friends or family members who call just to talk because you’re home. To combat these distractions, it’s important to set and enforce rules for when you are working from the comfort of home.
If you have a door, close it. If you don’t, try hanging a “Do Not Disturb” sign on the back of your chair or set up some other notice that you are not available. Distractions are the downfall of productivity, and working without some healthy boundaries will cause more harm than good.
Post a schedule so others can see when you’ll be taking a break or are finished. Tell family not to call unless it’s an emergency. Enforce these rules from the get-go so they become a habit for everyone.
3. Set Regular Working Hours
Just because you’re working from home, doesn’t mean you should roll out of bed at 10 a.m. or take a two-hour lunch break. Schedule hours to work, just as you would in an office setting. Set your alarm, take a shower and get dressed, and eat breakfast before you begin work. This will help put you in a mindset for working, not lounging.
No matter your profession, there will still be deadlines to meet. Set reminders that you have responsibilities and stick to a schedule. Do take a lunch break, but keep it to a reasonable time, no longer than an hour. Take this opportunity to eat, enjoy the summer weather, spend time with family and friends or make those personal calls. If friends and family are adhering to the second tip, they will know that this is a time you are available.
4. Keep it Clean
It’s tough to be productive when your desk and office area is a cluttered mess. Be sure to keep your desk clean and clear of any clutter. Keep a trash can nearby to toss unwanted items and a filing system to keep your important papers organized. Have an in-bin for items that need your attention. Make sure only work-related items are in your office; no kids’ toys (which could attract the kids) or piles of junk from elsewhere in the house. Your office space should be for your work only!
At the end of each workday, take a few minutes to put things in their proper places so you have a clean slate the next morning, not a mess from yesterday to deal with.
5. Eliminate Background Noise
Noises and other distractions will kill your productivity. Crying children, noisy lawnmowers and email alerts can all jolt you out of what you need to be doing. Turn off all alerts and vow to check email only at certain times of the day, such as first thing in the morning, before and after lunch, and at the end of your workday. Have your personal cell phone send all messages to voicemail during working hours.
If you live in a noisy household or neighborhood, consider a set of sound-cancelling headphones so you can truly work in peace. You can also invest in a good white-noise machine to replace distracting sounds with soothing ones, or run a small fan for the same effect.
For more tips on how to make working from home a productive and convenient experience or for help organizing your home-office environment visit In Order to Succeed’s website.
Now that summer is upon us and our children are off from school we have the pleasure and the pain associated with lots of free time. Although my 13-year-old has times throughout the summer where her schedule is booked with camps, classes, and structured events, there are those wide gaps where she has the freedom to choose what her day will look like. Her schedule is solidly booked during the school year, so summer is an opportunity for her to choose what to do during her downtime or to choose to do nothing at all and just relax.
Handle it Gently
Without being overbearing but at the same time wanting to create a sense of objectives, I sat down with my daughter to discuss the importance of her mapping out the next few months so that she makes the most of her summer break.
At the end of our efforts, we had developed a Google doc for her to complete that asked for the following considerations:
We asked her to set limits on the amount of time she felt appropriate for her to be connecting on social media or browsing the Internet, watching videos, or playing games.
We then asked her to determine what reading assignments or other school-related assignments she needs to complete over the summer and also pick out some books that she plans to read that are not part of her required reading. Similarly, we asked her to list other academic-related tasks that she will complete.
Another area that we felt would be helpful, was for her to identify the friends who she wants to connect with over the summer and perhaps write down times that she knows they will be in town or away. This would make it easier when we want to schedule and plan things or have spur of the moment play dates.
Take advantage of the time off
Summertime is a great opportunity when extra time enables us to try new things or work on improving things that we already do. With this in mind we asked for her to think about ways in which she may spend time learning new skills, trying out a new sport, or doing something that’s a little out of the ordinary and that she wouldn’t generally have the chance to do during the school year.
We then asked her to think of volunteer opportunities that she would be interested in participating in such as caring for animals at the Humane Society or being volunteer tutor or camp counselor to younger children.
There are also chores and family responsibilities we expect of her. Having those listed with frequency and times and when they need to be done is extremely helpful. This way she knows how much time there is for work and for play.
Continue after Summer is Over
Once our summer game plan is completed we add target dates and reminders on the calendar so that in addition to scheduled camps, theater productions, and taekwondo classes, our child has some reminders and a framework that she can use to navigate the goals that she has set for herself. Hopefully, our summer checklist and a calendar schedule will ensure that these activities and plans actually happen.
With all this said, my goal is not to overbook or over-stimulate her during the summer vacation but rather to keep her from falling into an area of too much time with not much happening. Left to their own devices, it’s easy for our children, (just like it is for us) to lose track of time and spend endless hours on social media and idly staring at computers and televisions.
To optimally plan for the summer, I developed a tool to guide us which you can access via the below link. I hope you and your family find that it facilitates your children’s time, activities and priorities!
As the end of the school year approaches we know to anticipate end of term projects and final exams. As parents and former students ourselves we understand that along with these increased demands comes stress and the disruption to normal routines. These changes can be particularly unsettling for your student and your family. While it is ultimately up to your child to figure out which practices work best for them to keep up with the current situation of things, you too can contribute your quota to their drive for success.
Students need a balanced environment to thrive, more so at this time when their senses are stoked, and nerves rattled. As a mom or dad, who’s aiming to be supportive, fostering a conducive environment that functions as a place of refuge – so to speak, is one of the most essential steps you can take to complement your son or daughter’s efforts towards success.
The First Part of Creating an Organized Environment is as You Might Have Guessed – Getting Organized!
The notion of final exams and its attendant complexities can mount pressure on your student and cause them to be disorganized. It’s not unusual to see your child’s room muddled in a heap of clutter, and while this can be justified as stemming from a lack of time, it is actually unhealthy and known to cause a significant drop in productivity because it in very literal terms, muddle the brain’s ability to perform optimally. As a parent, this is where you step in. Help your child create schedules and timetables that reinforce a balance between work, play and positive social and environmental interaction. Sure, they may be trying to rack up extra study time to cover all aspects of their syllabuses, but that doesn’t mean everything else should be relegated to the back burner.
Eating Healthy Requires Preparation
A nutritious and balanced diet is the body’s own octane booster to heightened performance. Fats are linked to a higher incidence of aggression, depression and heart disease. To prevent the onset of these conditions (which are already a risk given the heightened levels of stress), it is essential that you enlighten and educate your family to the dangers of an unhealthy diet. Keeping your home stocked with an assortment of nutritional foods and snacks that they enjoy is also super important.
Moderate the Tech Exposure
Technology can be potentially detrimental to your kids and adult children, most especially when there’s a need to focus and burn the midnight candles, and there is research to corroborate this fact. Back in the days, study time was ‘study time’ there were no mobile phones, no notifications or calls to put students off. Today mobile phones and computers are required for most assignments. They are integral part of the study environment but along with them comes unwanted distractions and noise. That’s not to say this is entirely nocuous but the key to technology (as is with most other parts of life) is moderation. Limit just how long your kids can be tethered to their technology or television and place an enforceable embargo on how much time they spend on their devices. Your kids should know that time spent online is valuable time – their efforts should be directed at making the most use of it.
In addition to these, don’t forget the importance of positive reinforcements. Your child needs all the encouragement he/she can get. So while you go about tuning the environment, don’t forget to rub it in with bits of the ‘you can do it’ and the ‘keep focused.’
To learn more about how to creating an organized home environment that enhances student performance on final projects and exams, please email or call us today!
First off, congratulations! You’ve landed a new job and are now faced with so many new opportunities to grow professionally. Of course it is important to prove your abilities from the start, so it is easy to let your drive to succeed at work take over your life. To succeed in your career though, it is also essential to maintain a healthy distance from work when tending to your personal life. No one can focus solely on work without eventually crashing. Consider these tips to best balance your personal and professional life.
Coming out of the Gate
Starting a new job can be exciting and also a bit scary. The key to not getting overwhelmed is remembering why you were hired in the first place. Trust your knowledge and ability, and then work hard.
Do your research. Learn as much about the company and clients as you can before starting. Having a knowledge base will allow you to become integrated more quickly.
Come with ideas. Use the expertise that got you hired to contribute meaningful suggestions from the start.
Be ambitious, but also respectful. This goes hand-in-hand with new ideas. Consider yourself as an asset (you are!) who has the potential to change the company for the better. Keep in mind though that other employees who have been around longer may feel uncomfortable with straying from the status-quo.
Productivity at Its Best
Keeping the mentality that while you are at work, you’ll only do work will help you excel each day. While of course life gets in the way, it’s all about setting priorities. Sometimes you may be forced from work in the case of a family emergency, illness, or accident. Everyone has been there and should be understanding. Aside from these rare and unfortunate situations though, your focus at work should be on your job. Don’t spend valuable work time on things like checking personal emails or checking off to-dos outside of work. Spending your workday focused and active will allow you to be as productive as possible.
What should you do at the end of the workday? Leave it there! Just as you should try your best to keep your personal life out of work, try to leave your career at the office and focus on family, friends and yourself in your free time. This is a difficult task as it is becoming increasingly common to work from home or have a more flexible schedule than a 9-5 workday. Even if you are in a non-traditional work situation, you can still designate work-time and personal-time. During your personal time, unplug. Don’t allow emails and alerts get in the way of your family or me-time.
While it is impossible to completely separate work and leisure time, working to accomplish this to the best of your ability will help you feel more well-rounded and balanced.
Marie Kondo, author of “The Life-Changing Magic of Tidying Up: The Japanese Art of Decluttering and Organizing,” has redefined organization. She works on “the metric of joy.” Ask yourself, “has this item sparked joy for me recently?” If the answer is no, remove it from your life. You’ll soon find yourself with a decluttered home surrounded by only meaningful possessions.
The transition into fall is the perfect time to try out the KonMari method in your home. Soon it will be cold and the holidays are approaching; take time to pack away everything summer and take on the fall and winter at peace and in control of your life.
Here are the top10 areas in you life that would benefit from the KonMari method in this time of transition:
Clothing: To prepare for autumn, try KonMari’s method while switching over you closet. Put all of your clothes- winter and summer- in the center of the room, then go through each article. Does it spark joy? Then pack away your favorite warm-weather clothes to make room for your favorite cozy sweaters. Begin this fall season with a more manageable, meaningful wardrobe.
Garage: Make room for the snow blower! Take the time to pack away summer gardening tools and children’s beach toys and bring to access winter essentials like snow-removal tools, wood-chopping tools, etc. Be sure to get rid of items that cause unnecessary clutter to create an accessible space.
Office: Create a peaceful place where you can think and work clearly, free of clutter. Clear out inboxes, and create organized files on your computer. Try digitalizing your physical files and then shredding documents that are taking up space in your office. Be sure to back up all files!
Kitchen pantries: Get rid of that blue icing your bought for your child’s birthday cake three years ago. Go through your non-perishables and get rid of anything you know you’ll never use. Make room to stock up on soups and other foods you will be eating more of come the colder weather.
Coats/Shoes: Winter coats and boots are bulky, so it is easy to have a stuffed and messy closet when it is not kept organized. Go through your coat closet and trash or donate anything that you didn’t use last winter, or anything that your children have grown out of. If your closet if full of old, outdated coats, treat yourself to a new one if you can afford it and get rid of that puffy jacket you still have from college.
Children’s Toys: Christmas is around the corner… which means a new wave of clutter for those with children. Take the time now to go through your child’s toys and donate those that haven’t been played with in some time. You will be much more at peace later when new toys are added to the playroom.
Home decorations: It’s almost time to put out your favorite leaf-patterned table cloth! Everyone loves to make their house festive for the season, but these decorations collect over time and we often find ourselves with more than we can use. If decorations are left in the storage bin during a season, get rid of them. Only keep those that spark joy in your life and contribute to your home décor.
Christmas tree ornaments:Tree ornaments are their own separate category because so many families have more than they can count. If you leave half of your decoration in the bin or your tree is falling over due to the weight of so many ornaments, take some time to minimize your collection. This is a difficult task as tree ornaments tend to be particularly sentimental, but having a decluttered home will help you better enjoy the holiday season. Do this now before Christmas so that when it comes time to decorate the tree, you are not tempted to keep every one.
Car: Go through your backseat and remove the bags, jackets, and trash left behind from passengers, particularly children. Autumn is a busy time, so give yourself some peace in the car while you’re driving from work to children’s activities.
Papers and files: Take the time to go through all of the papers that have gathered on your desk or counters. Create an organized and protected space to keep anything important like medical and financial files. It is a good idea to also digitalize these files. Then get rid of anything that will not be referred to later like flyers, receipts (unless they document a large and important purchase, in which case keep), and old schoolwork.
Why Declutter Your Life?
We are surrounded by things, clothing, books, papers, mementos, but much of our time is not spent enjoying those things. Rather we feel cluttered and overwhelmed by the space they take up and how we can’t find anything.
The concept of decluttering your life boils down to one question: what are the things that spark joy in you? Once you can minimize the possessions that do not, calmness begins to take their place. Instead of constantly feeling frustrated by cleaning and organizing, a huge amount of time is freed for other pursuits. Imagine whatever it is that gives you peace or brings you joy. If you want to have more time for it, remove the unimportant things that are taking up valuable time, energy and thought.
What Does The KonMari Method Require?
Get a copy of “The Life-Changing Magic of Tidying Up: The Japanese Art of Decluttering and Organizing” and begin this life-changing process. Following the steps in this book will quickly lead to a home that is more organized and more reflective of your authentic self.
The first step to the KonMari Method is to picture the end result. Envision exactly what will bring you peace. The book then takes you through categories of possessions rather than rooms. Each category is pared down to what you will keep through a series of steps. After you have discarded items there are specific ways in which to organize and place the possessions that are left.
The KonMari Method is a studied approach that will declutter your life and bring you peace and calm. It is worth reading the book and trying it out in your home. Whether you wish to work through one category to start or take a comprehensive approach, In Order To Succeed is a full service firm with professionals who can assist you in getting your home and your life organized, the KonMari way!
Life is what happens to us while we are making other plans.” – Allen Saunders
24 hours can be a daunting limit for any average human being, but especially when you’re someone that wears several different hats and juggles many roles each day. You probably find yourself running on fumes more often then not, and even making understated jokes about how there is just “never enough time to get it all done”. We are all searching for ways to make the most efficient use of the limited hours we’ve been given in the hopes of being able to spend some precious moments doing what we enjoy with the people we love. It’s not easy being all things to all people, so we at In Order to Succeed® have done some of the research for you to help automate some of those monotonous every day tasks to simplify your life a bit. Automation done right can significantly increase your productivity, as well as help build wealth and maintain a happier life. Now that the summer is coming to a close, the kids are going back to school, and the ebb and flow of every day responsibilities are gaining momentum again, it is good to start implementing some of these best practices before life gets more overwhelming. Even with these recommended tools that will assist with clearing space in your busy schedule, you must also remember to set parameters, plan ahead, and focus on your goals. It is easy to get caught up in the anxiety of the ever-present stimulations of multitasking, media updating, email responding, over-booking, over-working, and constantly striving to achieve. It’s time to recharge your batteries a bit and make space for you to relax and be present.
Resting your mind and body is the first step all do-ers need to establish as a primary priority to keep the life/work flow moving forward and productive. Not only are you hindering your focus and concentration by trying to squeeze in more time to get things done, but your jeopardizing the quality of your work, relationships, mood, and overall health. Keeping your electronics on to answer “just one more” email, or do “5 more minutes” of research when youshouldbe disconnecting and giving your mind a break, also suppresses the production of melatonin (the natural sleep hormone your body generates when it’s time to go to bed). With a non-stop mentality (as many of us are guilty of), you are eventually going to be running on empty and crash. That’s never a good outcome, and defeats the whole purpose of working so hard in the end.Taking the time to honor and respect what helps you perform at your highest level is of utmost importance. When it’s time to turn down for the evening, listen to what your body is telling you and give in to the sandman.
With that being said, we understand that it’s easier giving that advice than it is to really take it, so set up a better organized structure, block your time, and prioritize so that the external craziness doesn’t effect your racing mind as much. Having an organized system for your day, and a decluttered environment both at home and work, relieves a lot of the tension that you feel when your in the midst of the chaos. Take it from our team of professionals, we see countless clients’ lives improve just by reaching out and asking for a little assistance once in a while to get the job started, and even more so getting it all done. From stacks of health bills and home utility invoices, to messy closets and randomized placement of dishes in the kitchen, the littlest bit of order can go a long way.
IDENTIFY & ACKNOWLEDGE
We recommend first identifying where the points of disorder in your life are first, so that you can then execute regaining control one step at a time. Keep in mind, this process is all to help you relieve stress, not add it, so make sure you are looking at what there is to do with a realistic perspective and then map out your plan of attack. We find that blocking your day into segments (and even your personal projects) can help manage your own expectations, and help remind you to pull back when you are spending too much time on one task. Not everything goes as planned, even when you’ve planned it to a T, so it is good to have the rest of your agenda items mentally organized before the inevitable hiccups come into play. You can never be too prepared, so try your best and prepare for the worst.
CLEAR OUT THE CLUTTER
Rule of thumb: if you haven’t worn it, used it, needed it, or wanted it in over a year.. it’s time to part ways. There is a bit of anxiety that always comes with letting go of things that you “might” use. If it’s paper, do yourself a favor and clear it all out! There are so many brilliant systems that will save everything important for you to access without taking up space on your desk. Evernote, our personal favorite digital filing cabinet, will do exactly that for you. Scan your documents, receipts, photos, notes, or bills right into Evernote by using the app itself or any other document recognition scanning program, and then shred .. shred .. shred the clutter away! You will never lose your files, and you can organize them however you see fit to access at a later time.
Now begins the autopilot phase. How much easier do you think your every day life would be if you did not have to handle manually taking care of each task, may it be purchasing groceries, maintaining your household, scheduling your and your family members’ activities, remembering birthdays? The list goes on and on! These are a few automation tools we have researched to help these simple yet time consuming tasks run on their own without soaking up your precious time:
Amazon is a lifeline to some of us running around without a second to spare. Most people, while using Amazon regularly for countless types of purchases, don’t know about one of their best features… SUBSCRIBE AND SAVE! Select the items you purchase regularly (like household essentials), and then set how often you’d like them to be delivered. Once you do that, you don’t have to think about last minute orders or getting caught without toilet paper in a private moment. Amazon will schedule your shipments automatically, and on top of it, subscribers will get up to 15% off of the products as well as free shipping! Saving time? Check! Saving money? Check! Freeing up mental space? CHECK!
Don’t just stop there. If you’re like us, grocery shopping is rarely thein-and-outerrand that we always hope it will be. It inevitably ends up consuming hours of your day each time you embark on the adventure. Have you ever thought about cutting back some of the time you dedicate to driving to and from the store, waiting in lines, perusing the layout of the land, adding countless things you didn’t intend on purchasing, loading up your car, and carrying the items into your home? It might be beneficial to try something different if you’re allocating time you don’t have towards accomplishing this fiasco every week or two. Many highly populated areas in the country have a national grocery store nearby that offers delivery services, and if not, there are countless other services that serve your area regardless. Try a company like Peapod, FreshDirect, or ShopFoodEx (which serves all 50 states), just to name a few. Read more about all of your options here in this LifeHacker article: How Shopping for Groceries Online Saves Time, Money, and Hassle.
There is nothing worse than losing a bill or realizing you haven’t paid an invoice too late and then getting slapped with fee because of it! It can be tough transitioning into an automated world at times because you’re not handling the physical writing of a check or placing the call to handle the balance yourself. On the flip side, setting your bills on auto-pay is a safety net that is truly priceless. Automatic online billing services can potentially prevent from damaging your credit or wasting more time and money that could be used elsewhere more desirable and enjoyable with your friends and family. We recommend giving it a shot if you haven’t already. You will eliminate the extra stress of remembering to pay each and every bill you are responsible for, such as banks, credit cards, utility bills, auto payments, etc. When you are working 60-hour 5-day weeks, you cannot afford to lose any of the time you DO have to yourself to instead have to spend it tracking down dates and providers to be paying your hard earned money to on top of it all. Wouldn’t you agree?? This way, you will ensure you never miss an important payment deadline that could very negatively effect you and your future.. it’s an easy choice to give yourself peace of mind.
These options are just scraping the surface of what types of options that are out there that assist with eliminating the arduous processes you spend a huge bulk of your time on without even knowing it! Our team atIn Order to Succeed®specializes in helping our clients manually organize and structure their lives, as well as maintain various diverse systems that free up their precious time. If you’re interested in learning more about our services or how we can lend a hand in freeing up your busy schedule, you can take a look at what some of our past and current clients are saying about us on our website.
Being organized parents doesn’t just make your lives easier, it also makes your child’s life easier. Having systems in place both makes for a less-rushed life, saves time, helps your family avoid squabbles, and teaches everyone valuable tools that can be applied elsewhere in life. Here are five ways to be more organized parents across all the many areas of your life.
Have A Command Center
Every family should have a command center: a place where everyone, including parents, figure out what is going on for the day or week, leave important paperwork, get supplies, and write down items for a shopping list. A good command center includes:
Color-coded calendars of activities.
A list of chores including who does what and due dates.
A place to leave paperwork that needs to be filled out (tests that have to be signed, field trips) and to place them once they’re ready to go.
For many parents visions of Pinterest-inspired projects in bright colors and multiple calendars are a turnoff — you work hard to make your home a beautiful, peaceful place. Your command center does not have to destroy the aesthetic of your home. It’s more about having a place where families can check in and focus for the day and week. Our favorite idea? Turn a closet into a command center to keep it out of site. You can add a lamp or stick up lights and use the back of the door for extra room. Get kids into the habit of checking it each morning, day after school, and at a designated time in the evening.
Organized Parents Have Analog Backups
We’re not suggesting you ditch your smartphone. Not at all! But having an analog method of keeping track of things is great for when you lose, drop, or forget to charge your phone. It’s also a quick and easy way to keep track of things when you’re in an area without service. There are two separate ways we recommend. First, a planner like the one that goes with Evernote (why not sticks with what works?) or a simple, beautiful planner like the ones made by Ink + Volt is a lifesaving tool. Not into a planner? Even just a simple notebook where you list your to do’s and other thoughts and then cross them off when finished is a great way to keep track no matter what kind of access you have to your phone.
Many women have jumped on board the trend of decorating their planners. If this works for you, great! We’re in the camp of using our planners as tools and not spending a ton of time decorating them.
Get Kids Involved
Children should be a part of your overall organization plan. This teaches them good habits from a young age while taking a tremendous amount off of your plate. Organized parents include children to develop their sense of responsibility, make them better guests and students, and empower them to do for themselves. Here are ways organized parents involve the kids:
Assign age appropriate organizational tasks like packing lunches, checking the activities calendar and putting items in a good spot to grab them in the morning, placing papers awaiting signatures in the right spot (and picking them up).
Talk to kids about what they enjoy and how they can help. If you have a child who likes to write, make them in charge of organizing a grocery list. Have a kid who enjoys cooking — they can handle lunches. There’s no reason for everyone to do everything and by delegating organizational tasks based on interest you’ll avoid traffic jams and keep kids engaged.
Get Into A Routine. Everyone loves a routine — this is why parents who devote time to sleep-training their children end up getting more rest. Organized parents have times of day that they check and do things and kids should be brought into this to develop good habits.
Develop A Network
Humble bragging and competing for “Most Busy” have their place for other people. Smart parents, though, know that there is something to be said for how to having time for oneself, time as a couple, and time as a family. This can only be done by developing a good network of friends, neighbors, and family. When your child has an activity get to know other parents and set up carpools. Talk to friends or family with children of a similar age and schedule date nights where you drop the kids for a few hours (or overnight) and return the favor. Everyone wants a break and the best way to do it is find others who feel the same way and work together to schedule them.
Organizing shouldn’t take over your life and organized parents know that prioritization is the #1 trick to being organized. That means that a huge part of your organizational routine should be determining and focusing on priorities. Here are the best places to start thinking about what’s really important.
Social Engagements. It’s okay to say no to things if you feel you’re stretched too thin. Instead of being the person who says, “Maybe” (stressing out your host) and then doesn’t show or, worse, saying yes and not showing simply go through all of your invites each week and decide which matter and which you have no desire/time to do. It’s okay to say no!
What things are the most important? Rank what matters and what you hate doing and you might discover interesting things. We had a client who had a gorgeous garden but when she thought about other interests and took time to rank things she discovered that she really didn’t enjoy it. Delegating or downright eliminating can free up time for other pursuits. It’s okay to give things up; even if it’s just for more play time with your children.
Organized parents find they breathe easier and enjoy life more than their disorganized counterparts. While things will always come up, it’s easier to manage life when you are organized.
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Savannah Guthrie – Co-anchor of The Today Show
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Robin's organizational skills, tact, and attention to detail are invaluable. She makes things that can be torturous- moving, renovating, getting-a-washing-machine-repairman-to-come-and-being-there-when-he-does-- easy. You will finish things around your house that would otherwise never have been finished.
Tina Fey - Actress, Comedian, Writer
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Moving from a very large apartment to a much smaller one, we had many more things than we had room for. Denise and her staff got us to make decisions about what to keep, store and distribute to family members. We never would have gotten it done without their help.
Charles Osgood - Emmy award winning TV commentator and writer Anchor of the Osgood Files and CBS Sunday Morning News Host
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In Order to Succeed's process in setting up my apartment in Manhattan was courteous & extremely efficient. Denise and her team worked with tireless diligence to make sure that my home was well organized & above all, their communication with both myself and my designer was effective and clear. They made my transition to the Big Apple a fluid one and I recommend them to anyone who needs to have their move as streamlined as it possible. Not only are they good at what they do, they are also a pleasure to work with.
Phil Jackson - NBA Executive, Former Professional Basketball Player, Coach & Author
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In Order to Succeed® was critical to my husband and I while we built and moved into a large house and transitioned from one town to another. The organized, supervised, advised and orchestrated everything flawlessly. They enabled me to maintain my sanity and focus on running a business and managing kids while they handled the rest. I recommend them highly.
Tracy Stuart, CEO at Corbin Capital Partners
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Working with the In Order to Succeed® team is so much fun! I can’t believe there is a small talented group of you who actually do this as work….if YOU didn’t, Where would WE be??
Bill Karg, Owner of Contemporary African Art Gallery
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IOTS helped us to create a modern, tastefully designed space that perfectly reflects our values without sacrificing our budget. They are the ideal company for any business that appreciates efficiency and aesthetics
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At Morris Moving we pride ourselves in delivering super high quality customer service, so we are always delighted when we have the opportunity to work with In Order to Succeed.