The data wizard within your laptop may appear somewhat skillful, but it won’t reach its full organizational potential without your personal intervention. To prevent your storage from eventually reaching a stage of accumulated chaos, you must take control of data management.
The wizard dumps some documents into the My Documents folder. Others end up in custom storage as designated by the creator application. Newly installed software may store critical program components in the system’s common AppDat folder, or it may dump everything into a custom program group. Icons show up on the desktop and you may not even know how they got there. If you fail to keep track of information destinations, the laptop tools you use to organize your life may end up crashing your wizard.
Information Organization – Plan Before You Walk
The best organization tools for your laptop are tailored to your specific needs. Finding the applications you want is easy. Coordinating their functions on your system can be difficult, but controlling the software installation process is the key to efficient information management.
Warning: Moving data files, program files or renaming directories can make them unable to read or even result in program failure.
The tips focus on tracking and changing program features during the application installation process. To create a simple disk organization program:
- Integrate your programs by function and work type
- Install virus protection
- Install a file compression utility
- Take control of where specific programs are installed
- Distinguish data files from program files
- Follow proper file-naming principles (UNC Charlotte has a quick guide for file naming)
- Use meaningful file names
Customizing Your Hard Disk Organization
If starting from scratch, go with a laptop vendor that permits factory-installed software customization. For example: The Lenovo ultrabook can be built from scratch, enabling the buyer to make decisions concerning preferred operating system, productivity suits, security software and more before ordering. Follow up by organizing your hard drive in accordance to your work methods. According to the University of California San Diego, synchronization plays a major role in data storage. Nearly every data storage device and application relies on periodic synchronization. The better you organize your hard disk, the more efficiently your laptop will function.
The process is simple:
- Plan data paths in a way that assist you in data saving, data retrieval and data backup
- Develop and maintain a precise naming convention for directories and files
- Layout the hard disk organizational-map and create all directories prior to any new application installations
- Place data files in folders set aside for data
- Place program files in folders designated for programs
- Use multiple subdirectories with limited file content in lieu of massive subdirectories with many files
- Use short but distinctive and descriptive folder naming conventions.
Take control of your computer’s internal data wizard and organization. But don’t forget that the wizard is there as your helper. Don’t reinvent the Microsoft storage system.