5 Simple Tips for Uncluttering Your Inbox

Long gone are the days of “letter mountains” where the only reasonable way to cut through the clutter was paper shredding. Digital has taken over practically all forms of communication – funneling everything into one place: our inbox.

Between social media updates, work correspondence, and personal emails, we’re getting a larger and larger influx of emails daily. How can you tame the disorder of the typical Gmail inbox in 2013? The following five tips should get you started:

1. Unsubscribe!

Maybe you’re still getting campus news emails years after graduating or maybe you forgot to say no to a company’s newsletter when making a purchase. Either way, a lot of us are subscribed to newsletters and ads that do not interest us. Think of the time you’d save if you never had to see this junk again! Most of these emails contain unsubscribe links near the bottom of the page. If they don’t, you always have Gmail’s “Mark as Spam” feature.

2. Take advantage of customizable tabs.

While changes to tools we use so frequently, such as Gmail, often seem aggravating at first, the new tabs in Gmail can be quite useful in un-cluttering your inbox. With tabs like “social,” you’ll never have to sift through Facebook updates to find work emails or bank statements again!

And, since these tabs are optional, you can always revert your inbox to its previous settings. You really have nothing to lose.

Also, consider integrating apps into your workflow to keep files out of your inbox and in the cloud.

3. Utilize stars and folders.

Maybe you received an important email this morning that you need to set aside until you have time for it. Rather than letting it get lost in the abyss of your inbox, star it! Then, regularly check your starred mail by clicking “starred” under “more” on the left side of the screen. Once an email is taken care of, you can un-star it.

Alternatively, create your own customized folders for important messages. For companies and practices like real estate law, organizing files, transcripts, records, and documents is essentially the glue that holds everything together. If you get a particularly large number of important emails, creating folders that you regularly check are a good alternative to stars. And if you really want to be sure you’ll look back at an email, mark it as unread.

4. Create a designated “email time.”

In the 21st Century it’s easy to fall into the trap of constantly checking your email 24/7. Many of us would start to panic if we were “disconnected” from our email for only several hours. Life as an email addict, while it may seem efficient on the surface, is a very inefficient lifestyle. You can never get big projects done without constantly taking breaks to check your email, even when you have no important messages waiting for you the majority of the time! Organize your routine so you have one or several designated times during the day when you check your email and type up any necessary responses.

5. Consider other communication methods.

Remember the phone’s original purpose: making calls! While email is perhaps a more stress-free method of communication, think of all that the information that is lost and the misunderstandings that can arise when your recipient can’t hear the tone of your voice!

Think about companies that have recently emerged over the past 10-15 years to fuel the digital world. These practices are new and confusing to people who’ve grown up working without all the digital interference. A company offering SEO cannot explain everything in a few emails or on a PDF. They must make calls to educate new and/or foreign organizations.

And when you need a response right away, a 20 message email conversation is much less efficient than a 10 minute phone call or IM conversation.

Author: Jesse Aaron is a professional blogger with a passion for homebrewing and recommends using quality metal for any homebrewing project.  Follow Jesse on Google Plus.

How to Declutter Your Inbox

Long gone are the days of “letter mountains” where the only reasonable way to cut through the clutter was paper shredding. Digital has taken over practically all forms of communication – funneling everything into one place: our inbox.

Between social media updates, work correspondence, and personal emails, we’re getting a larger and larger influx of emails daily. How can you tame the disorder of the typical Gmail inbox in 2013? The following five tips will tell you how to declutter your inbox:

1. Unsubscribe!

Maybe you’re still getting campus news emails years after graduating or maybe you forgot to say no to a company’s newsletter when making a purchase. Either way, a lot of us are subscribed to newsletters and ads that do not interest us. Think of the time you’d save if you never had to see this junk again! Most of these emails contain unsubscribe links near the bottom of the page. If they don’t, you always have Gmail’s “Mark as Spam” feature.

2. Take advantage of customizable tabs.

While changes to tools we use so frequently, such as Gmail, often seem aggravating at first, the new tabs in Gmail can be quite useful in un-cluttering your inbox. With tabs like social, you’ll never have to sift through Facebook updates to find work emails or bank statements again!

And, since these tabs are optional, you can always revert your inbox to its previous settings. You really have nothing to lose.

Also, consider integrating apps into your workflow to keep files out of your inbox and in the cloud.

3. Utilize stars and folders.

Maybe you received an important email this morning that you need to set aside until you have time for it. Rather than letting it get lost in the abyss of your inbox, star it! Then, regularly check your starred mail by clicking “starred” under “more” on the left side of the screen. Once an email is taken care of, you can unstar it.

Alternatively, create your own customized folders for important messages. For companies and practices like real estate law, organizing files, transcripts, records, and documents is essentially the glue that holds everything together. If you get a particularly large number of important emails, creating folders that you regularly check are a good alternative to stars. And if you really want to be sure you’ll look back at an email, mark it as unread.

4. Create a designated email time.

In the 21st Century, it’s easy to fall into the trap of constantly checking your email 24/7. Many of us would start to panic if we were disconnected from our email for only several hours. Life as an email addict, while it may seem efficient on the surface, is a very inefficient lifestyle. You can never get big projects done without constantly taking breaks to check your email, even when you have no important messages waiting for you the majority of the time! Organize your routine so you have one or several designated times during the day when you check your email and type up any necessary responses.

5. Consider other communication methods.

Remember the phone’s original purpose: making calls! While email is perhaps a more stress-free method of communication, think of all that the information that is lost and the misunderstandings that can arise when your recipient can’t hear the tone of your voice!

Think about companies that have recently emerged over the past 10-15 years to fuel the digital world. These practices are new and confusing to people who’ve grown up working without all the digital interference. A company offering SEO cannot explain everything in a few emails or on a PDF. They must make calls to educate new and/or foreign organizations.

And when you need a response right away, a 20 message email conversation is much less efficient than a 10-minute phone call or IM conversation.

Author: Jesse Aaron is a professional blogger with a passion for homebrewing and recommends using quality metal for any homebrewing project. Follow Jesse on Google Plus.

Workin’ It with Awesome Apps!

Everyone knows that applications have improved our personal lives, but they can also drastically improve our work lives as well. Many applications available for smartphones today can contribute directly to employee productivity and success, and sometimes even to client satisfaction. Companies that rely heavily on mobile devices will find the installation of these applications can greatly affect what their employees are able to get done with the time they have.

ClouD Explorer

ClouD Explorer allows users to sync certain files among their computers and other devices. Anything placed in a ClouD Explorer folder will sync between the user’s computer or Google Drive and will be accessible via the user’s smartphone. This app is an excellent way for employees to quickly sync their documents between their work and personal computers and to pull up the documents they need while they’re mobile. The service is only 99 cents and each employee can have their own account.

GoPayment by Intuit

GoPayment by Intuit is one of the leading applications available for taking payments through a smartphone. Signing up for the service through Quickbooks offers you a free credit and debit card reader that is compatible with BlackBerry cell phones and others such as iPhone and Android. Businesses can purchase extra card readers at a low price. GoPayment by Intuit, as well as other smartphone-friendly merchant processors, is extremely useful because it allows employees to take payments in the field and on the floor. This increase in efficiency comes at virtually no extra cost because the service itself is extremely competitive. In addition to this, the GoPayment subscription service can be used as an ordinary merchant processor and card numbers can be manually keyed in at a slight cost increase. Transactions can also be automatically entered into a company’s Quickbooks file for fast and consistent accounting.

Skype

Skype has become the main application for those who need video conferencing on the go. Skype offers face-to-face conferencing, instant messaging and voice calls. Businesses that require their employees to occasionally call in and would prefer to conference with them visually will find that Skype is one of the best and easiest ways to do so. It can also save on long distance calls for businesses that involve a lot of travel due to the fact that it operates outside of the phone’s calling plan. The instant messaging feature also makes it easy for employees on computer systems to quickly send messages to those who are out of the office. Skype is available for the BlackBerry, iPhone and Android.

BetterNote

An essential companion to meetings, BetterNote makes it easy for anyone to take notes anywhere. Not only can this be used by administrative staff members, but it can also be used by upper management to organize the information gathered from a discussion. This app supports multimedia formatting and has a very simple, intuitive interface that leaves nothing to chance. Note takers can organize their notes with tags for easy searching. This app supports large files and portrait or landscape modes. The best part? It’s free.

Workin’ It with Awesome Apps!

Everyone knows that applications have improved our personal lives, but they can also drastically improve our work lives as well. Many applications available for smartphones today can contribute directly to employee productivity and success, and sometimes even to client satisfaction. Companies that rely heavily on mobile devices will find the installation of these applications can greatly affect what their employees are able to get done with the time they have. Here are some awesome apps to look into.

ClouD Explorer

ClouD Explorer allows users to sync certain files among their computers and other devices. Anything placed in a ClouD Explorer folder will sync between the user’s computer or Google Drive and will be accessible via the user’s smartphone. This app is an excellent way for employees to quickly sync their documents between their work and personal computers and to pull up the documents they need while they’re mobile. The service is only 99 cents and each employee can have their own account.

GoPayment by Intuit

GoPayment by Intuit is one of the leading applications available for taking payments through a smartphone. Signing up for the service through Quickbooks offers you a free credit and debit card reader that is compatible with BlackBerry cell phones and others such as iPhone and Android. Businesses can purchase extra card readers at a low price. GoPayment by Intuit, as well as other smartphone-friendly merchant processors, is extremely useful because it allows employees to take payments in the field and on the floor. This increase in efficiency comes at virtually no extra cost because the service itself is extremely competitive. In addition to this, the GoPayment subscription service can be used as an ordinary merchant processor and card numbers can be manually keyed in at a slight cost increase. Transactions can also be automatically entered into a company’s Quickbooks file for fast and consistent accounting.

Skype

Skype has become the main application for those who need video conferencing on the go. Skype offers face-to-face conferencing, instant messaging and voice calls. Businesses that require their employees to occasionally call in and would prefer to conference with them visually will find that Skype is one of the best and easiest ways to do so. It can also save on long distance calls for businesses that involve a lot of travel due to the fact that it operates outside of the phone’s calling plan. The instant messaging feature also makes it easy for employees on computer systems to quickly send messages to those who are out of the office. Skype is available for the BlackBerry, iPhone, and Android.

BetterNote

An essential companion to meetings, BetterNote makes it easy for anyone to take notes anywhere. Not only can this be used by administrative staff members, but it can also be used by upper management to organize the information gathered from a discussion. This app supports multimedia formatting and has a very simple, intuitive interface that leaves nothing to chance. Note takers can organize their notes with tags for easy searching. This app supports large files and portrait or landscape modes. The best part? It’s free.

When In Doubt Shred It: Clearing Out the Family Files

Cleaning out the clutter in your home is always a good idea. Mountains of papers can overwhelm your home office if you don’t deal with these documents. Simply throwing old papers in the trash, on the other hand, is never a good idea. Your trash can become an identity thief’s treasure. MSN reported that identity theft affects 11 million people per year and costs an estimated $54 billion annually. Identities are commonly stolen by snatching a person’s personal information online, which, thanks to the rise of social media, it has made it easier than ever to obtain a person’s personal information.

High-tech methods are not the only tool in the identity thief’s tool box. Dumpster diving is still a common method for identity thieves to find targets for their next scam. Among the key dumpster diving facts reported by CNN is that dumpster diving is the main source for finding personal information in 1 percent of all identity theft cases. It might not sound like a high number, but failing to shred sensitive documents can easily put you at risk of falling into that group.

Where do you begin when it comes to shredding? Here are a few suggestions on what you can do with documents that contain your personal information:

Save Important Records

Some documents are not meant to ever be shredded. You should hold onto and file away records that offer evidence of important past events. This includes financial statements, medical documents, proof of ownership or purchase on major assets and proof of identity documents.

Tax returns and related documents should be retained for a minimum of three years. Monthly credit card and bank statements need to be stored for at least a year before discarding. Loan statements should be kept until the loan is paid in full. Medical bills need to be saved for a minimum of five years and as many as 10 years. Receipts for major purchases, such as jewelry, should be filed away indefinitely for insurance purposes. Privacy Rights Clearinghouse suggests, when in doubt, to keep important records for a minimum of 10 years.

Store Sensitive Information

Putting records containing important personal information — from birth certificates to wills – under lock and key is the best deterrent to potential identity thieves. A good option is to purchase a locking file cabinet or safe and put all of your sensitive documents in one location. You can also scan those documents onto a secured hard drive or flash drive, but retain physical copies of certain records – such as a birth certificate – in a safe place.

Any document that contains personal information, such as bank account numbers, social security numbers, date of birth and your address, should be shredded immediately if you do not need to retain it for your personal records.

Eliminating Electronic Data

Simply moving documents to your computer’s trash folder and emptying it isn’t good enough when it comes time to replace it. A better choice is to wipe your hard drive clean and reinstall your operating system. The best method for erasing data if you plan to recycle a computer or resell it to another party, according to Tech News Daily, is to physically remove and destroy the hard drive itself.

Obsolete mobile devices are a little more tricky. You can use apps designed to wipe your tablet or smart phone and restore it to factory defaults. Still, the best course of action is to physically destroy the mobile device so it is non-functional. If you plan to discard old CDs and flash drives, break them into smaller pieces so they cannot be used.

For more tips visit In Order to Succeed on the web and follow In Order to Succeed  on Facebook and on Twitter.

 

 

When In Doubt Shred It: Organizing a Home Office

Cleaning out the clutter in your home is always a good idea. Mountains of papers can overwhelm your home office if you don’t deal with these documents. Simply throwing old papers in the trash, on the other hand, is never a good idea. Your trash can become an identity thief’s treasure. MSN reported that identity theft affects 11 million people per year and costs an estimated $54 billion annually. Identities are commonly stolen by snatching a person’s personal information online, which, thanks to the rise of social media, it has made it easier than ever to obtain a person’s personal information.

High-tech methods are not the only tool in the identity thief’s tool box. Dumpster diving is still a common method for identity thieves to find targets for their next scam. Among the key dumpster diving facts reported by CNN is that dumpster diving is the main source for finding personal information in 1 percent of all identity theft cases. It might not sound like a high number, but failing to shred sensitive documents can easily put you at risk of falling into that group.

Where do you begin when it comes to shredding? Here are a few suggestions on organizing a home office and what you can do with documents that contain your personal information:

Save Important Records

Some documents are not meant to ever be shredded. You should hold onto and file away records that offer evidence of important past events. This includes financial statements, medical documents, proof of ownership or purchase on major assets and proof of identity documents.

Tax returns and related documents should be retained for a minimum of three years. Monthly credit card and bank statements need to be stored for at least a year before discarding. Loan statements should be kept until the loan is paid in full. Medical bills need to be saved for a minimum of five years and as many as 10 years. Receipts for major purchases, such as jewelry, should be filed away indefinitely for insurance purposes. Privacy Rights Clearinghouse suggests when in doubt, to keep important records for a minimum of 10 years.

Store Sensitive Information

Putting records containing important personal information, from birth certificates to wills, under lock and key is the best deterrent to potential identity thieves. A good option is to purchase a locking file cabinet or safe and put all of your sensitive documents in one location. You can also scan those documents onto a secured hard drive or flash drive, but retain physical copies of certain records, such as a birth certificate, in a safe place.

Any document that contains personal information, such as bank account numbers, social security numbers, date of birth and your address, should be shredded immediately if you do not need to retain it for your personal records.

Eliminating Electronic Data

Simply moving documents to your computer’s trash folder and emptying it isn’t good enough when it comes time to replace it. A better choice is to wipe your hard drive clean and reinstall your operating system. The best method for erasing data if you plan to recycle a computer or resell it to another party, according to Tech News Daily, is to physically remove and destroy the hard drive itself.

Obsolete mobile devices are a little more tricky. You can use apps designed to wipe your tablet or smartphone and restore it to factory defaults. Still, the best course of action is to physically destroy the mobile device so it is non-functional. If you plan to discard old CDs and flash drives, break them into smaller pieces so they cannot be used.

For more tips visit In Order to Succeed on the web and follow In Order to Succeed  on Facebook and on Twitter.

 

Pinterest: Ten of Our Favorite Professional Organizer Pinners

What is it about Pinterest that is so addicting? Since its inception in the fall of 2011, the social media network has taken the world by storm. Each time we log on to our In Order to Succeed Pinterest account we’re greeted by beautiful pictures of DIY artwork, home décor, organized homes and offices and so much more. It’s easy to spend an hour or two on the site. In the past year, we’ve seen more and more professional organizers on Pinterest. The best pinners have frequent updates, build relationships with other pinners and have visually appealing boards full of useful information.

Here, in no particular order, are ten of our favorite professional organizer pinners:

  1. GetSimplifizedOrganizing
  2. Laura (I’m an Organizing Junkie)
  3. Getting Organized Magazine
  4. ButtonedUp
  5. Lorie Marrero / Clutter Diet
  6. Sensible Organizer
  7. Helena Alkhas
  8. A Bowl Full of Lemons
  9. Chaos To Order
  10. NAPO National

Are you on Pinterest? Follow us and we’ll follow you back. And don’t forget to share your favorite professional organizers on Pinterest in the comments.

Home Is Where the Art Is: Creating a Custom Art Studio

 

Whether you’re an aspiring artist, professional freelancer or expert DIYer, it’s crucial your home has a fully functional space that inspires creativity. The kitchen counter just doesn’t cut it anymore. A well-planned and efficiently designed space devoted to your artwork will take you to the next level. From storage tips and organizational tricks, we’re giving you the rundown on everything you’ll need to create your own custom art space.

Selecting Your Space

Whether it’s a room, loft or small dedicated area, selecting a spot within your home is a critical step in bringing your workspace to life. The square footage of your art space will directly impact what tools and furniture you use. When making your selection, keep in mind your studio desk, filing systems, storage containers, lighting and wall shelving requirements. Visualizing your ideal workspace and sketching its features is an effective planning technique. Houzz.com provides some great craft room design photos to help you plan and envision your art space. Turning your spare room or office into a dynamic studio is a cost-effective way to hone your craft.

Setting and Colors

Ideally, your art space will give you the privacy you need to concentrate on your work. With the proper planning, it will also set the vibe, block competing noise and minimize distractions. The first step in room transformation involves painting. The DIY Network provides detailed step-by-step instructions on washing, priming and painting your room for optimal results. Lighting is also an important consideration and impacts the mood, functionality and ambiance of your space. By selecting the right colors and lighting options, you will create a bastion for your artwork, writing, photo editing or crafting.

Structure and Organization

Selecting the layout of your art space is perhaps the most creative part of the process. Pinterest features some intriguing photos of art spaces and organizational techniques. Do you select the repurposed library card catalog as your new filing system? Or do you add a portable island studio on rollers for artistic flexibility? The possibilities are endless. Come up with inventive and crafty ideas for organizing art spaces by using plastic containers, shelving, decorative placeholders and household objects. Organizing your materials will inspire your best work and help drive your artistic passions.

Materials

You may be losing track of supplies or breaking items without a solid organizational effort. You can move your materials into your art space and save time, money and headaches. Utilizing cork board is quick and easy method for keeping track of clippings, fabrics and sketches, according to Better Homes and Gardens. Some of your materials may have special storage requirements. It is important to take measurements of materials to determine which items will fit into your art space given your spatial limitations.

Bonus: Sell It

Local art shows are full of aspiring artists and crafters. Does your city have a weekly or monthly art walk? Upcoming women’s expo? Marathons or other races? These events are great opportunities to showcase your work. The people who attend them expect to spend money on goodies. Check with your local government or a website like Active.com, which handles the registration for a lot of sporting events. You’ll need a table, display cases, pricing, small bills for change, business cards and the right vehicle to haul it all from your art space to the local fair. An SUV like a 2013 Armada or Escape offers adjustable seating that can accommodate your goods.

For more tips visit In Order to Succeed on the web and follow In Order to Succeed  on Facebook and on Twitter.

10 Professional Organizers to ‘Like’ on Facebook

Quick self-promotion: If you haven’t yet liked In Order to Succeed on Facebook, do it now. You’ll find time management tips, productivity tips and of course organizational tips from In Order to Succeed’s professional organizers and project consultants. Plus, you can ask us all your questions and we’ll do our best to answer them.

O.K., now that the self-promotion is over with, it’s time to talk about some other professional organizers. We love our fellow organizers. They are an inspiration to us and are constantly sharing great advice. Here are 10 professional organizers (in no particular order) we think you should ‘like’ on Facebook.

  1. Julie Morgenstern Enterprises
  2. Blissfully Organized LLC
  3. The Organizing Guru
  4. SoBe Organized
  5. Organizing Goddess, Inc.
  6. IHeart Organizing
  7. Innovatively Organized
  8. Memories Organized LLC
  9. Organized Home
  10. The Organized Mom

In Order to Succeed is a full service Professional Organizing firm providing Home and Business Organizing Solutions, Moving/Relocation Coordination Assistance and Time Management help to people throughout New York (NY) and Connecticut (CT) and across the US.  Our Professional Organizers, Relocation Specialists and Productivity Experts will make your home and office more efficient and attractive.  We can help create a zen-like, less stressful environment giving you the time and calm to focus what you enjoy. For more information visit www.inordertosucceed.com.

In Order to Succeed is a full-service Professional Organizing firm providing Home and Business Organizing Solutions, Moving/Relocation Coordination Assistance, and Time Management help to people throughout New York (NY) and Connecticut (CT) and across the US. Our team of professional organizers in NYC, relocation specialists, and productivity experts will make your home and office more efficient and attractive. We can help create a zen-like, less stressful environment, giving you the time and calm to focus on what you enjoy. For more information, visit www.inordertosucceed.com.

10 Professional Organizers to ‘Like’ on Facebook

Quick self-promotion: If you haven’t yet liked In Order to Succeed on Facebook, do it now. You’ll find time management tips, productivity tips, and of course, organizational tips from In Order to Succeed’s professional organizers and project consultants. Plus, you can ask us all your questions and we’ll do our best to answer them.

O.K., now that the self-promotion is over with, it’s time to talk about some other professional organizers. We love our fellow organizers. They are an inspiration to us and are constantly sharing great advice. Here are 10 professional organizers (in no particular order) we think you should like on Facebook.

  1. Julie Morgenstern Enterprises
  2. Blissfully Organized LLC
  3. The Organizing Guru
  4. SoBe Organized
  5. Organizing Goddess, Inc.
  6. IHeart Organizing
  7. Innovatively Organized
  8. Memories Organized LLC
  9. Organized Home
  10. The Organized Mom

In Order to Succeed is a full service Professional Organizing firm providing Home and Business Organizing Solutions, Moving/Relocation Coordination Assistance and Time Management help to people throughout New York (NY) and Connecticut (CT) and across the US.  Our Professional Organizers, Relocation Specialists and Productivity Experts will make your home and office more efficient and attractive.  We can help create a zen-like, less stressful environment giving you the time and calm to focus what you enjoy. For more information visit www.inordertosucceed.com.